Data Privacy

You can be sure your data is safe with us. This Data Privacy Description describes our practices in detail. This translation of our "Tietosuojaseloste" is for your information only.

Privacy Policy - Vendia Woods Oy 09.08.2023

This is a combined privacy policy and information document for Vendia Woods Oy's customers, service providers and other stakeholders and website users. This translation of our "Tietosuojaseloste" is for your information only.

1.Register holder

Vendia Woods Oy

Contact information:
Teollisuustie 1
36760 Pälkäne

Contact information for matters concerning the register:

Vendia Woods Oy / Leena Ilmola
040 5454 265
leena [dot] ilmolaatvendia [dot] fi (leena[dot]ilmola[at]vendia[dot]fi)

2. Data subjects

Vendia Woods may process the data of subscribers to its newsletter as well as of its potential customers and current/past customers.

3. Purpose of use of personal data

Reason for keeping customer records:

  •     Personal data are processed on the basis of the customer relationship of the data subject
  •     The personal data are processed on the basis of consent (e.g. contacting a customer via a website).
  •     The processing of personal data is subject to a legal obligation
  •     The processing of personal data is based on a legitimate interest.

Reason for keeping a register of newsletter subscribers:

  •     Processing of personal data on the basis of consent (e.g. by contacting the customer via the website)

Purpose of the processing of personal data and use of the register

Personal data in the customer register are processed only for predefined purposes, which are the following:

  •     the management of the customer relationship
  •     to inform you about our services

4. Personal data stored in the register

The customer register contains the following information:

Contact details

  •     Name
  •     address
  •     position in the company
  •     company details
  •     email address
  •     telephone number and

Customer information such as

  •     information on products/services purchased
  •     information on services offered but not purchased
  •     billing information.

The register of newsletter subscribers contains the following personal data:

  •     email address

5. Rights of the data subject

The data subject has the following rights, the exercise of which must be requested in writing to Teollisuustie 1, 36760 Pälkäne

Right of access: the data subject may check the personal data we have stored.

Right to rectification: the data subject may request the rectification of inaccurate or incomplete data concerning him/her.

Right to object: the data subject may object to the processing of personal data if he or she believes that the personal data have been processed unlawfully.

Right to object to direct marketing: the data subject has the right to object to the use of the data for direct marketing.

Right to erasure: the data subject has the right to request the erasure of data if the processing is no longer necessary. We will process the deletion request, after which we will either delete the data or provide a reasoned justification why the data cannot be deleted.

Please note that the controller may have a legal or other right not to delete the requested data. The controller is obliged to keep the accounting records for the period specified in the Accounting Act (Chapter 2, Section 10) (10 years). Therefore, accounting records cannot be deleted before the expiry of this period.

Withdrawal of consent: if the processing of personal data concerning the data subject is based solely on consent and not, for example, on customer or membership, the data subject may withdraw consent.

The data subject may appeal against the decision to the Data Protection Ombudsman.

The data subject has the right to request that we restrict the processing of the disputed data until the matter is resolved.

Right to lodge a complaint: the data subject has the right to lodge a complaint with the Data Protection Ombudsman if he or she feels that we are in breach of applicable data protection law when we process personal data.

Contact the Data Protection Ombudsman:

6. Regular data sources

Regular sources of customer data:

  •     from the customer himself at the time of the establishment of the customer relationship
  •     from the subscriber to the newsletter or from the (potential) customer himself via the online form
  •     from the (potential) customer himself via other contact (telephone, e-mail)

7. Regular disclosures of data

The information will not be disclosed for marketing purposes outside Vendia Woods Oy.

8. Duration of processing

Personal data from both registers will be processed / stored as a rule for as long as the customer relationship is in force or is expected to continue, unless otherwise required by law or other obligations.

9. Processors of personal data

The customer register is processed by employees of Vendia Woods Oy.

We may also partially outsource the processing of personal data to a third party, in which case we will guarantee through contractual arrangements that the personal data will be processed in accordance with the applicable data protection legislation and otherwise appropriately.

We have ensured that all our service providers comply with data protection legislation.

10. Transfer of data outside the EU

Personal data is not transferred outside the EU or the European Economic Area.

11. Automated decision-making and profiling

We do not use data for automated decision-making or profiling.

12. Principles of register protection

Personal data is kept confidential and protected against unauthorised access and processing. The register of newsletter subscribers and the customer register and its backups are located on a storage medium managed by Vendia Woods Oy. It is located in locked premises and is protected by personal login details and passwords.

The website is hosted on a server within the EU. The server provider is responsible for the security of the server and the data it contains, with due care and in compliance with EU regulations. is protected by an SSL certificate, which ensures that the entire site is safe to use and the information you provide through it is secure.

Cookie policy

This website uses cookies. The information is used to monitor visitor statistics, improve the page, and target advertising and marketing.

A cookie is usually a small text or image file that the internet browser visiting the site stores on the terminal device to identify and re-identify the user. The file contains a small amount of information that the internet server can read the next time you visit the same page or, as a sign of advertising cooperation, also on another page belonging to the network.

Cookies can be used to monitor and view the user's interests and thereby influence the usability of the service. Internet browsers generally accept cookies automatically. If necessary, the use of cookies can be disabled in the browser settings.

The website uses the Matomo visitor tracking program. The data collected with the help of cookies and web trackers do not contain the user's personal data. Activities carried out online are not attempted and cannot be linked to a specific person. This information can be viewed not only by authorized persons employed by the page owner, but also by third parties authorized by the owner, such as the page administrator. You can also disable tracking by using your browser's Do Not Track function.

The website may sometimes also use cookies used by different services (e.g. Meta, Google, Instagram), which may store service-specific cookies. The social services in question have their own statements about the cookies they use.

Log files

The server on which the site is located collects information about the user so that the site can be displayed. The data also includes an IP address that can be read as personal data. By using this page, you agree to save your IP address on the server. The information is only used to ensure and maintain the site's functionality and security.